Exhibitor Service portal

This portal will serve as the new exhibitor manual. Via the Service Portal you will get access to the:

– Webshop, which enables you to make extra orders such as furniture, audio & visual equipment, electricity etc
– Online catalogue system, a free tool to get more exposure towards potential visitors
– Marketing dashboard, to make use of our invitation system for your customers, download your unique registration link and receive in one overview who has registered using your unique link.

Within the portal, you ‘ll be able to add and authorize your colleagues and/or stand contractors. This will help to divide the correct responsibilities for the show preparations in your company.

If you have any questions regarding the access of your account,
please contact the Customer Service at +31 30 2952999 or via email service@jaarbeurs.nl

Stand construction

In order to get your stand approved, VIV assembled the Stand construction regulations. You may share this document with your stand builder to avoid design mistakes.

Please upload your booth drawings through the Exhibitor Portal. VIV has created a list with Recommended stand builders. Despite these recommendations you are always free to work with other stand builders.

Construction & Dismantling hours

Move in/ construction:

Move in/construction:
May 27  | 08:00 – 17:00 hrs – Only hall 7
May 28  | 07:30 – 22:00 hrs
May 29  | 07:30 – 22:00 hrs
May 30  | 07:30 – 22:00 hrs
May 31  | 07:30 – 18:00 hrs
June 1  | 07:30 – 18:00 hrs

Move out/dismantling:
June 4 | 18:00 – 23:59 hrs
June 5 | 07:30 – 18:00 hrs
June 6 | 07:30 – 18:00 hrs

Exhibitor and construction badges

You can order your personalized exhibitor badges via the Exhibitor Portal.
Badges required during the Construction and Dismantling period can be downloaded from the links below:

Badge for construction and dismantling (English)
Badge for construction and dismantling (Dutch)

Freight Forwarding

VIV recommends a freight forwarder that has a proven track record:

International Freight Forwarder:

Schenker Logistics Nederland B.V.
Branch Office Jaarbeurs Utrecht, Fairs, Events and Special Logistics
Entrance: Fentener van Vlissingenkade, Route 200,
3521 AB Utrecht
The Netherlands

Contact: Luca Frischmann
Tel.: +31 30 4100450
E-mail:  fairs.utrecht@dbschenker.com

VNU Exhibitions Europe/VIV does not receive commission nor any other kind of financial kickback for the services you book with our partners. We are not in favor of such actions and support our exhibitors’ quest in obtaining a fair price.

Travel & Stay

For hotel information please go to this page.

Marketing & Promotion

Time to actively promote your participation at VIV Europe! Make sure your clients, industry colleagues and potential customers know that you will be part of VIV Europe 2022 and available for business meetings at your booth.

Find your free and ready-to-use promotion tools available below and in the service portal.

Free Promotion Kit: tell the world you’ll be at VIV Europe!

It takes very little effort to make your participation at VIV Europe 2022 resonate all around Europe and beyond. We prepared a kit for you to download and use on your channels (website, email signature, social media, and other online and printed media that you might use in your marketing mix). You can choose between different formats and sizes according to which artwork fits better with your strategy and your channels.

Via the SERVICE PORTAL, you can access the unique registration link that you can embed in the material provided here and use them in your online campaigns and generate leads before and after the show!

Customized Marketing Opportunities – Sponsorship items

To maximize the presentation of your company, new sponsor items are available. Please download the brochure and review a wide-range of marketing opportunites available for your brand.

VIV EUROPE 2022 Customized Marketing Opportunities Brochure